Excel + email + folders
Rebuilding a case for a client or a deadline means crossing sources. Every gap is a chance to err.
Case file management software
Trademark case file management software for professionals
Piro is trademark case file management software — a program for professionals and IP firms to control clients, statuses, deadlines, documents, owners and history from one platform, with integrated AI. It also works as an industrial property case-file manager.
Built for people who live in case files
One tool for client portfolios and for in-house teams that need clear ownership and deadlines.
- Industrial property firms and agencies
- Independent trademark and patent attorneys
- In-house legal and brand teams
What hurts when the file lives in a dozen places
If the real status only lives in someone’s head, the firm wastes time and takes risk.
Statuses that are not shared
Without one filing status, two people can act on the same matter — or leave it orphaned.
Incomplete history
Missing filings or correspondence slows defence work and client reporting.
Deadlines detached from the file
A due date in a personal calendar does not serve the team. Case control needs deadlines in context.
Everything a case file needs, in one place
Stop splitting work across spreadsheets, email and folders.
Clients and owners
Link each file to client, owner and territory so the portfolio stays readable.
Prosecution statuses
Follow filing, examination, opposition and grant with clear statuses and owners.
Deadlines and renewals
Official deadlines, renewals and internal tasks in one calendar with timely alerts.
Documents and history
Submissions, evidence and communications attached to the file with full traceability.
Owners and team
Assign who owns each action so a deadline never depends on someone’s memory.
Case file database
Search and filter by client, class, office or status without losing context.
How it works
From chaos to a living case file, in three steps
Centralise the portfolio
Import case files from spreadsheets or offices and unify clients, marks and statuses in Piro.
Run the day-to-day
Work on deadlines, documents and owners without leaving the file.
Act early
Get prioritised alerts and generate reports or drafts when a deadline approaches.
What trademark case file software should actually do
Trademark case file management software is not a PDF dump: it is the firm’s operating layer. It should unite client, owner, territory, status, documents, owners and deadlines in one living record.
Mature industrial property case managers let you search and filter by class, office or status, assign work and keep an audit trail. Piro adds that foundation plus AI for summaries and first drafts without leaving the file.
If your case control still depends on loose sheets, the jump is not only “tidying files”: it is putting operations where the team already decides, watches and renews.
- Searchable case database by client, territory and status
- Clear owners on every matter
- Documents and history tied to each action
- Deadlines and renewals in the same context
- Fits with portfolio, watching and AI in one platform
Interactive diagnostic
Firm leak radar
Toggle which fronts are still open. Every open leak is operational risk — and a reason not to postpone the demo.
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Frequently asked questions
The essentials before booking a demo of the case file software.
Is Piro case file software or a filing service?
It is software for professionals: a platform to manage files, deadlines and documents. It does not replace the attorney or sell filings to end owners.
Can I manage patents in the same tool?
Yes. The same case, deadline and portfolio discipline applies to trademarks and patents, with views for each right type.
How do I import my current case files?
Start from Excel or an export from your current program. The Piro team supports migration so history and deadlines are not lost.
Does it work for a solo attorney and for a multi-user firm?
Yes. It scales from one professional to teams with several owners per file and client.
What about official deadlines and renewals?
They stay tied to the file with staged alerts, so critical deadlines do not live in a personal calendar.
Start today
Organise your trademark case files without rebuilding the portfolio every morning
Book a demo and see your case-file workflow inside Piro in under 30 minutes.